Operations under rules everyone can read.
A small business runs on a few rules that matter and a lot of routine. Mandala keeps the rules where nobody can skip them, keeps a signed record of everything done, and lets an accomplice carry the routine inside those rules. On one small server that you own.
Planet Express has five people, one robot, and a rule that nothing over 200 units leaves without Leela.
The rule used to live in Hermes’s head and on a laminated sign. Now it is four lines in the delivery contract. Fry can’t forget it, Bender can’t ignore it, and Mira can’t be talked out of it.
When the Professor asks who approved the Lumon run, the answer takes one click, and it is signed.
What an order is, who may approve a payment, what must be true before something ships. Written once, checked before every action. Rules, not code
People act for the company by delegation and sign as themselves. So does the accomplice. Trust without blockchain
Records, inbox, documents, plans and dashboards are one program, not six subscriptions with an integration budget.
0412Lumon IndustriesMoon · 2 of 2 crates checked120RequestedBender0411Duff BrewerySpringfield200ConfirmedLeela0410Los Pollos HermanosAlbuquerque40RequestedMira, for Hermes0409Dunder MifflinScranton60ShippedFryA rule that holds whoever asks.
The same check stands in front of your team, your accomplice and any outside app. When it stops something, it says which rule and why, and asks the right person.
A second approver for large payments. The lead for large orders. Nobody approves their own request.
Always ask, ask, act, or act up to an amount. Settings can make it stricter, never looser.
A grant covers everything, one kind of record or one action, until a date.
This payment is over $5,000, so it needs a second approver. I’ve asked Leela. It goes out as soon as she approves.
Orders and invoices, signed, with no platform in the middle.
sent order MD-0451- Owl, artificial, 1
- $48,000
- Delivery by Planet Express
- $1,250
- Sales tax
- $3,940
- Total
- $53,190
sent invoice #2049What a team actually uses.
Your records as tables and record pages, generated from their contracts, with a button for each action a rule allows.
todayProject, Area, Initiative, Task. Goals to aim at, cycles to work in, and a debrief at the end of each.
todayCustomer and supplier mail and chats in one inbox, with replies drafted for your approval.
todayWhat waits for you, in one queue, from any device. One tap, and it is signed.
todayHow things are done, client briefs, supplier notes: typed documents that the accomplice reads too.
todayGoogle, Meta, analytics, GitHub and more through connectors, and any MCP server from the catalogue.
todaySigned documents to and from another business’s Mandala, routed by whom you trust with what.
todaySeveral people in one workspace, each with their own sign-in and signature, working live side by side.
comingWhat it is ready for.
- An owner-run business. You, acting for your company by delegation, with an accomplice doing the routine under your rules.
- Your own processes. Contracts for the records you care about, written with your accomplice in the Workbench and signed by you.
- A full record. Every write signed and kept; refusals that explain themselves.
- One always-on server, with your Mac linked to it.
- A team in one workspace, each person signed in, with roles in plain words.
- Rules over what goes out through tools, such as mail: today those are held by approvals.
- Faster storage for existing data, and richer search by meaning.
- More connectors: Microsoft 365, Slack, Shopify, Stripe, accounting packages.
Mandala is not an accounting package and has no payroll, tax filing or manufacturing module. Keep those where they are. If you need a whole suite from one vendor with a partner to install it, read Mandala vs business suites first.